Sign In
Skip Navigation LinksSimcoe County > Departments > Archives > Research & Services

Research & Services

Notice of Service Change:

Distance research inquiries will no longer be undertaken by Archives staff effective March 31, 2019.

Why is the service being discontinued?

The Simcoe County Archives is re-directing its staff efforts to arrange, describe, and make available a significant and growing backlog of unprocessed material.

Several organizations in Ontario offer similar services that the Archives does not wish to duplicate.

How can research be done?

In-person research is still possible and is welcomed by Archives staff. In fact, it is strongly recommended.

The Archives employ a full-time Reference Services Coordinator who will help you make the most of your time at the Archives. The only fees you will pay on an in-person visit are for any copying you might need. 

For those unable to come to the Archives to undertake research, we recommend engaging the services of a researcher for hire.  

Where to find researchers. 

The Archives does not curate a list of researchers and does not vouch for, endorse, or recommend any specific third-party researcher(s) or the quality of their work. Please be aware that fees charged by researchers are for undertaking the research; results are not guaranteed.

Where can I get more information?

Please contact the Simcoe County Archives (https://www.simcoe.ca/dpt/arc):

Email: archives@ simcoe.ca  

Telephone: 705-726-9331 or 705-726-9300 ext. 1287

Toll free: 1-866-893-9300 ext. 1287 

1149 Highway 26

Minesing ON  L9X 0Z7

 

 

Descriptive Finding AidsDescriptive Finding Aids<p>​Following is a list of descriptive finding aids for records in the custody of the Simcoe County Archives. When you visit the Archives, the Finding Aid will be your primary research tool. It will identify the person or group primarily responsible for the creation or assembly of the records, the dates of creation, and will provide a physical description of the records. It may also provide an administrative history or biographical sketch (information about the creator of the records), a custodial history, and information relating to the general contents, nature and scope of the material. The level at which the actual records are described (item, file, series, etc.) may vary from one finding aid to the next.<br></p><p style="text-align:center;"> <a href="/Archives/Documents/Descriptive%20Finding%20Aids%202015-07-14.pdf">Descriptive Finding Aids</a><br></p>
Rules for ResearchersRules for Researchers<div class="ms-rtePosition-2" style="margin:5px;text-align:center;"> <img alt="Archives Reading Room" src="/Archives/PublishingImages/Pages/rules/archives%20reading%20room.jpg" />​ <br> <span style="font-size:64%;">Archives Reading Room</span> </div><p> We look forward to welcoming you to the Simcoe County Archives, Ontario's first, and one of its finest, regional archives. Some of you planning a visit to our facility may be coming some distance. In order to help you get the most out of your day with us, please visit our Guide to Genealogical Research (for those of you conducting family <span id="DeltaPlaceHolderMain"></span>history research) and our Titles of List of Descriptive Finding Aids, in order to familiarize yourself with our holdings.<br><br>In addition, please be aware of the following general rules for researchers, and prepare accordingly:</p><p style="text-align:center;"><strong>General Rules for Researchers</strong><br></p><p>The Archives is open to the public from 8:30 am to 4:00 pm.</p><p>All researchers must be out of the building at 4:00 pm.</p><p>Retrieval of records and photocopying services may be restricted during the lunch hour and end for the day at 3:30 pm.<br></p><p>All outstanding fees must be paid before 4:00 pm.<br></p><p>No food or drink is allowed.</p><p>The Archives is not a lending library.<br></p><p>Original records will not be made available if microfilm or digital copies are available.<br></p><p>The Seminar Room is where staff take their lunch breaks. Please be considerate of their personal time between 12:00 pm and 2:00 pm. A picnic table to the west of the Archives and the Lounge at the Museum next door are available to researchers.</p><p style="text-align:center;"><strong>Handling Archival Records</strong></p><p style="text-align:left;">No pens or inks. All notes are to be taken with a pencil.</p><p style="text-align:left;">Ensure that your hands are clean and dry before handling paper records.<br></p><p style="text-align:left;">Cotton gloves must be worn when handling photographic and film material.<br></p><p style="text-align:left;">Do not lean on or otherwise apply pressure to archival records.</p><p style="text-align:left;">All records are to be kept flat on the table.<br></p><p style="text-align:left;">Documents are to be kept in the order in which you receive them.</p><p style="text-align:left;">Personal copiers and scanners are prohibited. Scanning and copying services are available.<br></p><p style="text-align:left;">Digital cameras may be used with prior permission to photograph records if the flash is disabled and the camera is silent. If you are photographing graphic material, you will be required to sign an Agreement for Use of our collection.</p><p style="text-align:center;"><strong>If you have any questions, please ask a staff member.</strong></p><p style="text-align:center;">Thank you, and we hope you enjoy a productive day with us!<br></p>
Policy on CopyingPolicy on Copying<div class="ms-rtePosition-2" style="text-align:center;"> <img alt="Picture of unidentified woman" src="/Archives/PublishingImages/Pages/copying/unidentified%20woman.jpg" style="margin:5px;width:150px;height:235px;" /> <br> <span style="font-size:64%;">Unidentified Woman​</span> </div><p>​Simcoe County Archives recognizes that photocopying is a great asset for researchers, and will make every effort to provide the highest quality service possible. Preservation concerns, however, must balance researcher needs against the physical needs of the collection. Reproductions will be made at the discretion of the Archivist. The decision to copy or not (and via which process) will be based on legal requirements (such as copyright and donor restrictions), the physical condition, value and format of the records, and the technical limitations imposed by available copying processes.</p><p>Items which might not be copied include extremely brittle paper that cannot withstand physical manipulation, tightly bound volumes, material in rare books or fine bindings, oversize items which would require excessive manipulation to acquire a complete image, or scrapbook pages with partially-adhered items. Repeated copying, especially of photographic material, will be avoided.</p><p>Researchers should also recognize, that depending upon the volume and/or condition of the requested material, copying may not be immediately available, and may have to be forwarded upon completion. Your patience and understanding is appreciated.</p>
Guide to Genealogical StudyGuide to Genealogical Study<p>​<a href="/Archives/Documents/Genealogy%20Guide-updated_2018-02-01.pdf">​​A Guide to Genealogical Stu​dy at the Simcoe County Archives</a><br></p><p><br>To view this guide, you will require software capable of reading pdf files. <a href="http://www.adobe.com/products/acrobat/readstep2.html">Adobe Acrobat Reader</a> is available for free on Adobe's website.​<br></p>
Locating ResearchersLocating Researchers<p>​After March 31st, 2019, the Simcoe County Archives will no longer be providing distance research services to distant researchers. </p><p>We strongly recommend coming to the Archives to undertake research in-person. If that is not possible, please contact one of the following organizations to locate a researcher who may be able to undertake your research for a fee.</p><ul><li><a title="Simcoe County Branch Ontario Genealogical Society research services" href="https://simcoe.ogs.on.ca/research-services/">Simcoe County Branch of the Ontario Genealogical Society</a></li><ul><li>Genealogy only</li></ul><li><a title="Ontario Chapter of the Association of Professional Genealogists" href="http://ocapg.org/">Ontario Chapter of the Association of Professional Genealogists</a></li><li><a title="Canadian Association of Heritage Professionals" href="https://cahp-acecp.ca/">Canadian Association of Heritage Professionals</a></li><li><a title="Archives of Ontario list of Genealogical Researchers in Ontario pdf" href="http://www.archives.gov.on.ca/en/access/documents/customer_service_guide_111_genealogical_researchers.pdf">Archives of Ontario list of Genealogical Researchers in Ontario</a> [PDF]</li><li><a href="https://www.orillia.ca/en/visiting/leacock-museum-and-national-historic-site.aspx">The Leacock Museum and National Historic Site</a></li><li><a href="http://www.orilliapubliclibrary.ca/en/aboutus/genealogylocalhistory.asp">The Orillia Public Library</a></li><ul><li>Genealogy only, and only in OPL collections and internet resources</li></ul></ul><p>The Archives does not curate a list of researchers and does not vouch for, endorse, or recommend any specific third-party researcher(s) or the quality of their work. Please be aware that fees charged by researchers are for undertaking the research; results are not guaranteed.</p>
Municipal Archives in OntarioMunicipal Archives in Ontario<p>​The Municipal Archives Interest Group of the Archives Association of Ontario has created a directory to municipal archives in Ontario.<br><br></p><p> <a href="/Archives/Documents/ARC%20-%20Directory%20of%20Municipal%20Archives%204th%20ed%20revised%202012-05-16.pdf" target="_blank">Directory to Municipal Archives in Ontario</a></p><p> <br>To view this guide, you will require software capable of reading pdf files. <a href="http://www.adobe.com/products/acrobat/readstep2.html">Adobe Acrobat Reader</a> is available for free on Adobe's website.<br></p>